Apps like Clockify, HourStack, or TickTick Premium can tell you when it’s time to stop managing your emails and start working on some other task. To ensure that a 15-minute time slot won’t stretch to 30 or 60 minutes, it’s a good idea to use a timeboxing app that lets you assign a specific amount of time to your tasks.
If email is an integral part of your workflow, you may want to dedicate multiple time slots to email management and spread them evenly apart so that you always respond to incoming emails in a timely manner. If you don’t use email all that much, you’ll probably get away with a single 15-minute time slot. Instead, we recommend you value your time by turning email notifications off and dedicating a specific time slot solely to email management. Most people with email notifications turn on will simply start to ignore them sooner or later, allowing their inboxes to balloon up to unmanageable proportions. The chances are that you won’t always have the time to instantly deal with each and every email you get.
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Knowing that most emails are worthless, or at least low priority, by far the worst thing you can do is install a web browser email plugin so that you’re instantly reminded of new emails as soon as you receive them. This rule can also be applied to email management as only roughly 20 percent of emails deserve our attention.
The Pareto principle, also known as the 80/20 rule, states that roughly 80 percent of the effects come from 20 percent of the causes. Reaching and, more importantly, maintaining Inbox Zero may seem like an impossible goal to achieve, but that’s true only if you’re not familiar with the inbox management tips below. Get rid of email clutter in your Inbox and boost your productivity.
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